For organisers
Event planner pack
A concise checklist covering space, power, loading, parking at South Kesteven Sports Stadium, and AV. Print or save as PDF for your committee or client.
Use this list when you brief Gingerbread Conference Centre or your suppliers. Where something is site-specific, we will confirm the detail when you hold a date.
Venue & space
- Approximate guest numbers and room layout (theatre, cabaret, boardroom, or bespoke).
- Floor dimensions and ceiling height: request a technical sheet or a viewing.
- Accessibility requirements for guests, speakers, or suppliers.
- Furniture: top table, stage, dance floor, registration area, or breakout space.
Power, loading & logistics
- Standard 13A power for AV; flag any high-draw kit (catering, bands, extra lighting).
- Loading and bump-in route: confirm vehicle access and time slots with the venue team.
- Delivery and collection windows for decor, cakes, or equipment.
Parking & arrival
- South Kesteven Sports Stadium car park: free parking for delegates and guests.
- Share ///massing.informer.bats (what3words) with visitors for the main approach.
- Coach or minibus access: request guidance when you book.
AV, timings & compliance
- Presentation formats, clickers, microphones, and hybrid/streaming needs.
- Event start, catering service times, speeches, and room hand-back time.
- Licences: recorded music, performers, and any external bar or catering agreements.